Be sure to use the rate for the time period when the work was performed, and correct the rate for the age of the equipment and the region oklahoma. Rental rates on file with the commission are the rates contained in rental rate blue book for construction equipment. Updates to the cdot construction manual are published. As a result, excessive charges have been incurred for equipment rental.
The cost of the rental rate blue book purchase can be paid for using maintenance funds. Rates listed in the rental rate blue book are intended as a guide to determine the amount an equipment owner should charge in order to recover equipmentrelated ownership and operating costs. The state must make the determination that the equipment rental rates developed or adopted fairly estimate a contractors actual cost to own and operate the. Pursuant to the transportation equity act for the 21st. Equipment rental rates from the blue book for contractorowned equipment, apply the model year and region adjustments, then divide the monthly rate by 176 hours to obtain the fhwa approved hourly rate. Fhwa weekly, daily and hourly rates are derived from the monthly rate. However, because the sewer hog was not listed in the blue book, mdot officials could not use the blue book price to verify the appropriateness of the rates billed.
The fdot currently uses two methods to establish reimbursement of equipment costs. Sep 06, 2006 industry publication, called the rental rate blue book6 blue book, to determine reasonable prices for heavy equipment. Operators wages are not included in the estimated operating cost and are paid. Payment of equipment rental rates for disruptions and inefficiencies cover the contractors depreciation costs. The rental rate blue book is the only commercial equipment rate schedule tested and approved by the federal highway administration fhwa as an acceptable guideline for reimbursement of contractor equipment costs in force account or extra work. The fhwa federal highway administration has approved the use of rental rate blue book on federally funded projects. Minnesota department of transportation road and travel information, construction projects, regional offices, bid letting, future highway plans, hot topics, jobs, library, map sales, news, public meetings, research and related links. The standard reference for rental rates on all classes of construction and equipment, volume 1. Rates for shorter periods are increased to account for lost availability.
Based on the above rationale, the fhwa has determined that when the blue book is used to calculate equipment rental costs for periods of less than a month, the most equitable approach is to utilize an hourly rate developed by dividing the blue book monthly equipment rental rate by 176. The fhwa rate is to be used for contractor equipment. Compilation of approved specs 2016 home rhode island. A state may, subject to the fhwa s concurrence, adopt the dataquest rental rate blue book blue book or another industry rate guide, or it may develop its own guide.
Blue book the edition of publications entitled rental rate blue book for construction equipment or rental rate blue book for older construction equipment, as applicable, published by primedia information inc. The contract administration manual has undergone an update. Change order or contract change order a written order signed by the engineer, issued with or without the consent of the contractor, directing changes. The rental rates for privately owned equipment are determined by referencing either the new york state office of general services heavy equipment rental standby contract or the current rental rate blue book for construction equipment by primedia, inc. Caltrans significantly exceed the blue book s rates. The blue books for construction equipment 2008 for. Fhwa rental rate blue book keyword found websites listing. Fhwa federal highway administration has limited their participation in matching funds with state highway agencies using rental rate blue book to the monthly rate divided by 176 hoursmonth plus the hourly operating cost. Blue book rental rate blue book for construction equipment published by equipment watch, a premedia business directories and book group.
To develop guidelines and recommendations for the determination of rental rates for equipment used in fdot force account projects. However, because the sewer hog was not listed in the blue book, mdot officials could not use the blue book price to verify the appropriateness of. Therefore, the fhwa rate in the blue book represents monthly rate176 x age adjustments x regional adjustments plus hourly operating cost. The publications with links are available in electronic format only. The fhwa rate is an hourly rate based on monthly rental rate blue book data divided by. The 2008 edition of the blue book for construction equipment most major makes and models has over 1,000 pages of prices, values and specifications. If the contractor is renting a machine you may pay the invoiced charges, per the epg. Equipmentwatch provides data for construction equipment, lift trucks and ag equipment equipment costs, valuesprices, year verification, rental rates. Monthly rental rates vary from 2% to 5% of the purchase price of the equipment depending on the anticipated life of the equipment and its wearing parts. Setting the allowable costs use the allowable costs interface to choose which expense types can be submitted for your project, and what adjustmentsmarkup should be applied for each. The deciding issue for me to vote for the fhwa is simplicity. These rates vary widely, depending on factors such as type and age of equipment, capacity, operating costs, availability, and the geographic and climatic conditions at the jobsite. When equipment is idled or on standby in a delay, the specification provides for payment at 50% of the rental rate blue book. This formula is equal to the fhwa rate that is shown in the rental rate blue book at.
A state may, subject to the fhwas concurrence, adopt the dataquest rental rate blue book blue book or another industry rate guide, or it may develop its own guide. Fhwa administers the federalaid program, which funds eligible highway improvements nationwide. This document is intended to provide guidance to the districts in developing and negotiating change orders. Rental rates can also be treated as reimbursement costs for contractorowned. Rental rate blue book cost recovery equipmentwatch. The fhwa hourly rate is equal to the adjusted monthly rate, a, divided by 176 hours plus the adjusted value indicated at the bottom of. The use of privately owned equipment is to be approved on a casebycase basis by. A rental rate that is significantly different than the fhwa rate should be questioned and verified prior to payment. Higher hourly cost compensation for heavy equipment used. As an option, the contractor may submit a copy of the printable report from the blue book. Equipmentwatch rental rate blue book calculations the department only recognizes the adjusted fhwa hourly rate, d.
The office of operations publications are listed under their respective program areas. If you need to print pages from this book, we recommend downloading it as a pdf. Stafford disaster relief and emergency assistance act, 42 u. For items not referenced in the rental rate guide, odot contract rates were. Standby rates of 50% of the operating rental rate are allowed by. All equipment shall, in the opinion of the engineer, be in good operating condition.
Expense rate data sheet to the engineer with sufficient information for each piece of equipment and its attachments to enable the engineer to verify the rental rate. A change order is defined in the 2004 standard specification book as a written order to the contractor detailing changes to the specified work, item quantities or any other modification to the contract. The number of hours to be paid for will be the number of hours that the equipment or plant is actually used on a specific force account activity and, in addition, shall include the time required to move the equipment. Determination of construction equipment rental rates in.
Fy20 urban municipal mileage and payments 494 kb payments to local governments history of payment rates 47 kb urban overweight permit revenue 22 kb the code requires municipalities report their maintenance expenditures to vdot on an annual. The use of privately owned equipment is to be approved on a casebycase basis by the. This is the standard fhwa recommended reference for rental rate calculations. Read, highlight, and take notes, across web, tablet, and phone. Costtrax exclusively integrates with the rental rate blue book from equipmentwatch to provide. Best sites about blue book rental rates construction equipment. Additionally, fhwa states that the rates must also be adjusted for age and geographic region. Rental rate blue book for construction equipment, 4. Army corps of engineers coe manual, or other industry rate guides that have similarly been modified. For those publications that do not have links, please contact the program specialist shown to obtain a copy of the publication.
The maximum allowable rate fhwa hourly rate for each equipment type as listed in the rental rate blue book found on the odot intranet. To clear it up a bit, what im looking for is a price list as to what a contractor would charge a customer for force account work and the like. The rental rate blue book is the only commercial equipment rate schedule tested and approved by the federal highway administration fhwa as an. There are alternate ways of navigating the blue book site. The fhw a has issued a policy guidance to ensure that pre determined equipment rental. Any cost type that remains checked will appear on the request interface. Fhwa has limited their participation in matching funds with state highway agencies using rental rate blue book to the monthly rate divided by 176 hoursmonth plus the hourly operating cost. The blue book states that, weekly, daily and hourly rates are. The secretary of transportation should require the administrator, fhwa, to establish a requirement that the states use rental rates that take into account any discounts the contractors have received on the list price in calculating equipment rental rates for federalaid highway projects, and work with the states and rate guide publishers to develop discount rates to fulfill.
Determination of construction equipment rental rates in force. Cdot erosion control and storm water quality guide and pocket book, 6. For the hourly and nonmetered equipment, the standard rate may be derived from the rental rate blue book for construction equipment. Fhwa may not assume any greater responsibility than the fhwa permitted under title 23 on september 30. Fhwa officials noted that the blue book s rates are the maximum allowed for federalaid highway funding. Best sites about equipment rental rates blue book 2019. Each rate covers all costs eligible under the robert t. Local assistance division business virginia department.
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